Faculty/PhD Administrator

Faculty/PhD Administrator

The Faculty/PhD Administrator will provide administrative support to the Academic Director and PhD Director to ensure seamless running of both offices.

 

KEY JOB ROLES AND RESPONSIBILITIES

  • Provide administrative support to the Academic  director
  • Manage correspondence and other forms of confidential information relating to the faculty director’s office
  • Manage up-to-date information on faculty. Records management including filling, tracking and retrieval, ensuring accuracy and accessibility
  • Provide support during faculty appointment and promotions
  • Planning and agenda setting for faculty meetings and HOD meetings
  • Ensure compliance with the faculty manual and update when necessary
  • Provide secretarial support to the Students Disciplinary , Admissions and General Purpose Committee

PhD Office responsibilities

  • Assist with the admission process.
  • Provide administrative assistance and documentation on PhD students affairs
  • Support the marketing, coordination and monitoring of the PhD programme
  • Provide support for ceremonials such as convocation, inaugural lectures, valedictory lectures, etc.
  • Process result slips, transcripts, statements of results and certificate for students
  • Ensure compliance with the PhD manual and update when necessary
  • Any other duty specific or adhoc to be assigned by line manager from time to time.

 

REQUIRED SKILLS

  • Organizing and planning skills
  • Good written and oral communication skills
  • Interpersonal skills
  • Confidentiality
  • Initiative – self starter
  • Proficiency in the use of Microsoft Office tools
  • General management/administrative skills
  • Records management
  • Project management

 

QUALIFICATIONS 

Minimum of BSc/HND or equivalent.

 

Professional Qualification

Chartered Institute of Secretaries will be an added advantage.

 

EXPERIENCE

Minimum of 3 years in administrative/secretarial function of a medium or large organization or audit practice.

 

APPLICATION

  • Interested candidates should forward their CVs to careers@lbs.edu.ng and Click Here to send their data on or before Friday, September 6, 2019. Please indicate FOA19 as “Job Code”.
  • Only short-listed candidates shall be contacted. LBS offers equal employment opportunity.