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CONSTITUTION OF

THE LAGOS BUSINESS SCHOOL ALUMNI ASSOCIATION

WE, THE ALUMNI OF THE LAGOS BUSINESS SCHOOL, HAVING AGREED TO PROMOTE THE AIMS AND OBJECTIVES OF THE LAGOS BUSINESS SCHOOL; ENCOURAGE THE DEVELOPMENT OF RESEARCH AND LEARNING OF MANAGEMENT; CONTRIBUTE TO THE UPLIFTMENT OF SOCIETY, PROMOTE ETHICAL CONDUCT, FORGE STRONGER RELATIONSHIP AND TIES AMONG THE ALUMNI OF THE SCHOOL; AND MAKE LAGOS BUSINESS SCHOOL AND ITS ACTIVITIES BETTER KNOWN, DO HEREBY MAKE & GIVE TO OURSELVES THE FOLLOWING CONSTITUTION WHICH SHALL GOVERN OUR AFFAIRS.

SECTION I:   NAME, STATUS & AIMS

Article 1: Name

The name of the Association shall be "Lagos Business School Alumni Association".

Article 2: Status

The Lagos Business School Alumni Association [LBSAA] is a constituent part of the Lagos Business School of Pan-Atlantic University; Lagos. It has no separate legal personality.  

​Article 3: Aims

The Aims of the Lagos Business School Alumni Association are to: -

  1. ​Promote continuing education for its members, and forge stronger relationships among them.

     
  2. Support LBS in its aims and objectives.

     
  3. Render service to society, especially in the area of public and private management.

     
  4. Adopt such other objectives as may generally be in the interest of the Association and/or LBS.

     ​

SECTION II: MEMBERSHIP

 

Article 4: Membership

 

4.1       Categories of Membership

There shall be the following categories of membership of the Association –

  1. Member:                            being a member within the meaning of Article 4.2 of

    this Constitution

     
  2. Financial Member:             being a member who has paid his current subscription or 

    dues in accordance with the rules of the Association. 

     
  3. Honorary Member:                        being a person who is deemed by the Governing

    Council to be worthy of the honour of becoming a member of the Association, and has been so appointed.

     

​4.2       Eligibility

Any person who has satisfactorily completed an Executive or Degree Programme at the LBS; or who is, or had at any time been a full time faculty member of the LBS is eligible to be a member of the LBS Alumni Association.

4.3              Register of Members

The Alumni Director shall at all times maintain an up to date Register of members as at the beginning of the Alumni year. The Alumni year shall run from January to December.

4.4       Resignation of a Member

A member may at any time resign his membership of the Association by delivering a written instrument to that effect addressed to the Secretary of the Association.

4.5       Suspension of a Member

The Association, acting through its Executive Council may in its absolute discretion and without having to give any reason for its decision, suspend the membership of any member of any category, for a period not exceeding one year at any one time, by giving such a member seven days' notice in writing of the decision to suspend his membership.

    1. Termination of Membership

      The Association acting through its Governing Council may in its absolute discretion and without giving any reason for its decision, terminate the membership of any member of any category, by giving such a member seven days' notice in writing of the decision to terminate his membership.

Article 4B: Membership Benefits

4B.1    The Association shall from time to time determine special privileges for members and shall have the absolute discretion to restrict these privileges to any member or category of members as provided in Article 4.1 of this Constitution.

SECTION III:            GOVERNANCE

Article 5:         Governing Structure

The constituent bodies of the Association shall be as follows: -

  1. The Governing Council
  2. The Executive Council
  3. Class Sets
  4. Zonal Groups

     

    Article 6:         The Governing Council 

     
    6.1       Roles & Responsibilities

The Governing Council shall be the supreme decision making body of the Association.

​​6.2       Composition of Governing Council

The Governing Council shall be composed of the following: -

  1. ​The Executive Council
  2. All Class Presidents
  3. All Zonal Group Presidents
  4. All Past Presidents of the Association
  5. A maximum of five (5) members appointed by the Executive Council for the tenure of the particular Executive Council. 

    6.3              Register of Governing Council Members

The Alumni Director shall at all times maintain an up to date Register of Governing Council members as at the beginning of the Alumni year.

6.4       Resignation of a Governing Council Member

A Governing Council member may at any time, resign his/her membership of the Council by delivering a written instrument to that effect addressed to the Secretary of the Association stating his/her reasons for so resigning.

6.5       Retirement of a Governing Council Member

A Governing Council member shall retire from the Council if he/she ceases to be a member of the body by virtue of which he became a member of the Council, or if he/she voluntarily retires in person from the position.

    1. Suspension/Termination of a Governing Council Member

      A Governing Council member whose membership of the Association is suspended or terminated as provided in Articles 4.4 and 4.5 above shall have his/her membership of the Council so suspended or terminated. Similarly, a Governing Council member who resigns his membership of the Association as provided by Article 4.3 above shall be deemed to have resigned his membership of the Council.

                 
    2. Proceedings of the Governing Council

      (a)        The Governing Council shall meet at least once every year, and at any other time that the Executive Council or the Dean of LBS, Pan-Atlantic University convenes a meeting. A meeting shall require seven clear days written notice, sent to the members by any of the prevailing means of communication. Unless otherwise provided in this Constitution, decisions of the Governing Council shall be made by simple majority of the members present.

(b)        Any Governing Council member may give a proxy in writing to the Alumni Director to vote on his behalf, where he is unable to attend and vote at such meeting, provided that he gives at least 7 clear days notice to that effect to the Alumni Director.

    1. ​Quorum at meetings of Governing Council

       
  1. The quorum for a Governing Council meeting shall be any fifteen (15) members of the Council. The meetings will be chaired by the President, or in his absence, by the Vice President.

     
  2. If both the President and Vice President are absent 10 minutes after the appointed time for the meeting, then the meeting will be chaired by any other member of the Council elected in the interim to preside over that particular meeting.

Article 7:         The Executive Council

7.1       Roles & Responsibilities

The Executive Council is the executive organ of the Governing Council and shall be responsible for the management of the affairs of the Association

7.2       Composition of the Executive Council

The Executive Council shall be composed of the following: -

  1. The President of the Association
  2. The Vice President of the Association
  3. The Secretary of the Association
  4. The Immediate past President of the Association
  5. The Dean of LBS
  6. The  Director, Alumni Relations (hereinafter referred to as the Alumni Director)
  7. A maximum of four members of the Association appointed by the incoming President.
  8. A maximum of four members of the Association appointed by the Dean of LBS.


    7.3       Appointment & Acceptance

Upon appointment to the Executive Council, the Alumni Director shall notify or cause to be notified, the appointee, and upon receipt by the Alumni Director of his written acceptance, he shall become a member of the Executive Council.

7.4       Tenure of membership

The tenure for membership of the Executive Council shall be two years, but the members of that Council may be reappointed for subsequent terms. The President and Vice-President shall however not be reappointed to the same positions. 

7.5       Resignation of an Executive Council Member

An Executive Council member may at any time resign his/her membership of the Council by delivering a written instrument to that effect addressed to the Secretary of the Association.

7.6       Retirement of an Executive Council Member

An Executive Council member shall retire from the Council if he/she ceases to be a member of the body by virtue of which he became a member of the Council, or if he/she voluntarily retires in person from the position.

    1. ​Suspension & Termination of an Executive Council Member

       
  1. The Executive Council may suspend or terminate the membership of any of its members (other than the President) by simple majority vote of the Council members present. 

     
  2. The Executive Council may suspend the President by 60% majority of the Council members present at a meeting.

     
  3. The suspension or termination of the membership of a member of the Executive Council does not on its own operate to suspend or terminate his/her membership of the Association.

     
  4. A member of the Executive Council whose membership is suspended or terminated as provided in Articles 4.4 and 4.5 above shall have his/her membership of the Council so suspended or terminated. Similarly, an Executive Council member who resigns his membership of the Association as provided by Article 4.3 above also resigns his membership of the Council.

     
    1. Proceedings of the Executive Council

       
  1. A new Executive Council shall hold its inaugural meeting within six weeks from the date of the meeting of the Governing Council at which the elected members of the Executive Committee were elected.

     
  2. The President or the Alumni Director shall convene meetings of the Council.

     
  3. A meeting shall require seven days written notice unless members accept a shorter notice, sent to the members by any of the prevailing means of communication.

     
  4. Decisions of the Executive Council shall be made by simple majority of the members present.

     
    1. Quorum

      a)      The quorum for an Executive Council meeting shall be any five members of the Council.
  1. ​The meetings will be chaired by the President or in his absence by the Vice President.

     
  2. If both the President and Vice President are absent and the quorum for the meeting has been formed, then the meeting will be chaired by any other member of the Council elected in the interim to chair that particular meeting.

Article 8          Class Sets

 

8.1       A Class Set shall comprise all such persons as in the records of the LBS constitute a class set for a particular program, and shall organise itself and its activities to be in consonance with the aims and objectives of the Association and of the LBS.

8.2       Every Class Set shall elect among its members a President, a Vice-President, and a Secretary, whose tenures shall be two years, and who will be eligible for re-election for another consecutive term. Thereafter, that Class President will only be eligible for election after another succeeding Class President's tenure. A Class Set may, if it considers it fit have other officers as may assist it in the smooth running of its affairs. It shall be the duty of a Class Set to notify the Alumni Director of its officers and of its activities from time to time.

8.3       The Returning Officer for the maiden class election shall be the Alumni Director or his representative.

    1. ​      The proceedings of a Class Set meeting shall be regulated by that class set.

       
    2. No Class Set or member or group of members shall use or register or incorporate any    association or body bearing the words 'LBS' or 'Lagos Business School'. Class members may however come together as individuals and carry out any lawful activities as they may wish.

       

8.6       No member or group of members shall make use of the terms "LBS", "Lagos Business School" or "Pan-Atlantic University", or of the logo of the LBS or PAU, in any written or electronic material which they may produce, without the prior written consent of the Alumni Director.

    1. No class set or member or group of members shall organise any public event, involving the invitation of other members of the alumni association and/or members of the public in the name of the School or the Association without the prior written approval of the Executive Council of the Association. 

Article 9A:      Zonal Groups

9.1       The Governing Council may from time to time designate a particular group of Alumni as a Zonal Group on such geographical lines as it may deem fit.

9.2       The Zonal Group shall comprise all such alumni in that zone and shall organise itself and its activities to be in consonance with the aims and objectives of the Association and of the LBS.

9.3       Every Zonal Group shall elect among its members a President, a Vice-President, and a Secretary, whose tenures shall be two years, and who will be eligible for re-election for another consecutive term. Thereafter, that Zonal President will only be eligible for election after another succeeding Zonal President's tenure. A Zonal Group may, if it considers it fit have other officers as may assist it in the smooth running of its affairs. It shall be the duty of a Zonal Group to notify the Alumni Director of its officers and of its activities every six months or twice a year.

    1. The Alumni Director or his Representative shall be a member of every Zonal group. 

      The proceedings of a Zonal Group meeting shall be regulated by that zonal group.

       
      1. The Returning Officer for the Zonal Group election shall be the Alumni Director or his representative.

         
      2. No zonal group or group of members in a zone shall organise any public event, involving the invitation of other members of the alumni association and/or members of the public in the name of the School or the Association without the prior written approval of the Executive Council as communicated by the Alumni Director.

 

Article 9B: Special Interest Groups

    1. ​The Governing Council may authorise the formation of other stable groups among the members of the Association to cater for areas of special interest or particular affinities. Such groups shall organise themselves and their activities to be in consonance with the aims and objectives of the Association and the LBS.

       

Article 10:       Committees

 

The Governing Council and the Executive Council may from time to time appoint such Committees as they consider necessary for the execution of specific tasks within the work of the Association. Any member of the Association shall be eligible for appointment to a Committee.

SECTION IV: OFFICERS OF THE ASSOCIATION

Article 11:       The Association's Officers

11        The President of the Association

  1. ​There shall be a President of the Association whose tenure of office shall be two years. Unless otherwise decided by the Governing Council by simple majority, the Vice President shall become the President upon the expiration of the term of office of the incumbent President.

     
  2. The Governing Council may as deemed necessary review the suitability or otherwise of the Vice President to assume the position of the President at the expiration of the tenure of the incumbent. In the event that the Governing Council finds the Vice President unsuitable to assume the role of the president, a direct election to the office of the President shall be conducted using the election procedure provided in Article 14.

     
  3. If a vacancy arises in the office of the President arising from whatever cause, then the Vice President will assume the role until the following plenary meeting of the Governing Council. In addition to completing the remainder of the past President's term, the new President will also carry on in that capacity for his full tenure.

     
  4. Where the President is unable to discharge his duties arising from any incapacity, the Governing Council may remove the President from office by a two-thirds majority vote. Where the President is unable to participate in 3 (three) consecutive meetings of the Governing Council and/or the Executive Council, he shall be deemed to be incapable of discharging his duties. The Governing Council may as deemed necessary, by a simple majority vote, determine what would constitute the President's inability to discharge his duties.

     Article 12:       The Vice President

 

  1. There shall be a Vice President of the Association whose tenure of office shall be two years and run concurrently with that of the President.

     
  2. Any member of the Association shall be eligible for nomination for election to the office of Vice President.

     
  3. The Vice President will be elected using the election procedure provided by Article 14.

     
  4. If a vacancy arises in the office of Vice President arising from whatever cause, then the Governing Council shall elect any member to fill in this position in accordance with Article 14. In addition to completing the remainder of the past Vice President's term, the new Vice President will also be eligible to become the President.

     
  5. Where the Vice President is unable to discharge his duties arising from any incapacity, the Governing Council may remove the Vice President from office by a two-thirds majority vote. Where the Vice President is unable to participate in 3 (three) consecutive meetings of the Governing Council and/or the Executive Council, he shall be deemed to be incapable of discharging his duties. The Governing Council may as deemed necessary, by a simple majority vote, determine what would constitute the Vice President's inability to discharge his duties.

​Article 13:       The Secretary

 

  1. There shall be a Secretary of the Association whose tenure of office shall be two years and run concurrently with that of the President.

     
  2. Any member of the Association shall be eligible for nomination for election to the office of the Secretary. A retiring Secretary shall be eligible for re-election. 

     
  3. The Secretary will be elected using the election procedure provided by Article 14.

     
  4. If a vacancy arises in the office of the Secretary arising from whatever cause, then the Executive Council shall elect any member to fill in this position until the next Governing Council meeting. In addition to completing the remainder of the past Secretary's term, the new Secretary shall be eligible for election to that same office.


e)      Where the Secretary is unable to discharge his duties arising from any incapacity, the Governing Council may remove the Secretary from office by a two-thirds majority vote. Where the Secretary is unable to participate in 3 (three) consecutive meetings of the Governing Council and/or the Executive Council, he shall be deemed to be incapable of discharging his duties. The Governing Council may as deemed necessary, by a simple majority vote, determine what would constitute the Secretary's inability to discharge his duties.

 

Article 14: Elections [Vice-President, Secretary & Other Officers]

 

  1. Appointments to the offices of the Vice President or Secretary or other officers of the Association or the officers of a zonal group or special interest group shall be by election conducted in the following manner

     
  2. The officer shall be elected among the member candidates nominated by a Class, a Zonal Group, an Alumni Group, a Special Interest Group or the Executive Council.

     
  3. Elections to the offices of Vice President and Secretary of the Association shall be by secret ballot, and shall be determined by a simple majority of votes cast at a meeting of the plenary Governing Council.

     
  4. The Returning Officer of the election shall be the Alumni Director, or in his absence, his representative.

     
  5. Any Governing Council member may give a proxy in writing to the Alumni Director to vote on his behalf where he/she is unable to attend and vote at such election, provided that he gives at least 2 clear days notice to that effect to the Alumni Director.

     
  6. The names of nominees for the positions should be in writing and should reach the Alumni Director at least 7 clear days before the date of the election.

     
  7. Elections of the Presidents or other officers of any Alumni Group shall be by simple majority of votes in an election conducted by the particular Alumni Group in a fair manner.

     
Article 15:       Resignation of Office [President & Other Officers]

 

The President or any other officer of the Association may at any time, resign his/her office by delivering a written instrument to that effect to the Secretary and the Alumni Director of the Association.

Article 16:       Removal from Office

 

  1. The President of the Association may be removed from office by the Governing Council by a 60% majority of the Council members present and voting. 

     
  2. Removal from all other offices may be done by a simple majority of the Governing Council, Executive Council, or the relevant Alumni Group.

 

SECTION V   FINANCE

 

Article 17:       Finance

a)      LBS shall be responsible for the financial management of the affairs of the Association. The Subscription dues of members shall be paid directly to the LBS.

 

b)      LBS shall prepare and present to the Executive Council the annual accounts and budget of the Association.

 

c)      The Governing Council shall on the recommendation of the Executive Council determine the subscriptions payable by members.

 SECTION VI              MISCELLANEOUS

Article 18:       Dispute Resolution

Any dispute arising between members or between a member(s) and the Association or LBS, or in connection thereof, including any dispute on the interpretation of this Constitution or any rights, duties, privileges and powers deriving therein, shall first be referred to the Executive Council for mediation in such a manner as the Executive Council may at the time determine; and if no compromise or settlement is reached on the dispute by the Executive Council within 30 (thirty) days, then to the Governing Council for Arbitration, by a panel appointed by the Governing Council from amongst their members , and the decisions of the arbitral panel, subject to ratification by the Governing Council, shall be final and binding on the disputing parties.

Article 19:       Amendment of Constitution

  1. This Constitution may be amended at the instance of the Governing Council, Executive Council or an Alumni group of the Association by the submission of the proposed amendment to the Alumni Director at least 30 days to a meeting of the Governing Council.

     
  2. The Alumni Director will circulate draft copies of the proposed amendment to members of the Governing Council not later than 7 days to the meeting of the Governing Council.

     
  3. The Governing Council may endorse and approve of the amendment by a two-third majority of the Council members present and voting at a duly convened meeting.

     

Article 20:       Interpretation

 

"The Association"                   means the Lagos Business School Alumni Association

"LBS"                                      means the Lagos Business School

"PAU"                                     means the Pan-Atlantic University

"Executive Programme"          includes the Chief Executive Programme, the Advanced Management Programme, the Senior Management Programme, the Owner Manager Programme and any other Programme that the Management of the LBS decides is an Executive Programme.

"Degree Programme"               includes the full-time Master of Business Administration, the Executive Master of Business Administration, the Doctor of Philosophy (PhD) degree, the Master of Philosophy (M Phil) degree and any other degree or diploma programme as may from time to time be approved by the Management of Lagos Business School.

"Alumni Group"                      includes any Class Set, Zonal Group, LBS and Special Interest Group

"Business or Profit purposes"  means any purpose other than for a not-for-profit purpose

"Dispute"                                 includes but is not limited to any disagreement, misunderstandings, uncertainties about new grounds and 'gray areas'.

"Mediation & Conciliation"     includes such amicable ways and means of resolving a dispute in such a way as not to detrimentally affect the Association or LBS.

Made under the authority of the Governing Council & Annual General Meeting of the Association, at Lagos this 4th day of May, in the year of our Lord, Two Thousand and One.

And amended under the authority of the Governing Council of the Association, at its plenary meeting in Lagos this 18th day of May, in the year of our Lord, Two Thousand and Thirteen.                 .

 

_______________________                                                  _________________________

 

 

 

SCHEDULE 1

THE ALUMNI PLEDGE

 

I, ………………………………………………….., having completed an Executive Programme/ Degree Programme at the Lagos Business School, desire to be admitted into the Lagos Business School Alumni Association (the Association).

 

I do solemnly affirm that I fully subscribe to the aims and objectives of the Association and that I will at all times contribute to the uplift of the society through the observance and promotion of ethics in my business dealings. I will devote time and resources towards the development of Lagos Business School and the Association. I will adhere to the Constitution of the Association.

 

So help me God.

 

​​ 

__________________________

 

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